> ESCCAugust 2025 Meeting Home Page > Technical Details

Technical Details for ESCC August 2025 Meeting

• Overview of Meeting Technical Details
• Video Conferencing
• Polls and Q&A
• Note to Speakers and Presenters
• Technical Questions?

Overview of Meeting Technical Details

The August 2025 ESCC Meeting will be online only. This will be an interactive meeting to provide all attendees a chance to engage with presenters and with each other through open Q&A, large-group discussions, chat, polling, small breakout discussions, and more.

We invite you try to treat this similarly to if you were in-person by setting aside time to focus on the meeting so that you can have a more rewarding and enjoyable meeting experience.

The meeting will run August 12, 13, and 14, 2025, from 12:00PM-5:00PM (Eastern Time) each day. Breaks will be included throughout the meeting.

Video Conferencing

We will use Zoom for the meeting video conferencing. All registrants will receive a calendar invitation with the meeting link.

For the best virtual meeting experience we recommend:

• Connecting to Zoom via computer/laptop, rather than a mobile device so that you have a clear view of the shared materials and easy access to the tools we'll use during the meeting.
• Using the latest Zoom software.
  • Check that you have the latest Zoom software version installed (In Zoom desktop app, look under Zoom Workplace > Check for updates).
  • If you don't have Zoom already installed, you can download from https://zoom.us/download or speak to your organization about Zoom software approved for your use.
  • You can also access Zoom via a standard web browser if you cannot install the software directly.
• A working microphone and speakers with good sound, so that you can participate in discussion.
• A working webcam is encouraged.
• Attendees will be asked to update their display name to show your name and affiliation. 
• Attendees do NOT need Zoom accounts.

Polls and Q&A

We plan to use a tool called Slido during the meeting for polling and questions.

• Slido can be accessed via web browser at https://www.slido.com/ or a free app for your phone/tablet.
• Attendees do NOT need Slido accounts.
• For a quick overview of Slido, view this 90-second introductory video.

Note to Speakers and Presenters

We recognize that not everyone uses Zoom regularly as a presenter. ESnet is available to provide support for all speakers to enable the best experience for both you and participants. Please reach out to Cian Dawson (cbdawson@es.net) by August 8 with any requests or questions about the following:

• The meeting coordinators are available for a quick how-to call or to test run your slides in Zoom anytime before August 8, 2025.
• Speakers can present (share) their own slides.
  • All speakers are asked to provide their slides as a PDF no later than 5PM the day before their presentation. The link will be email directly to speakers.
  • ESnet will upload the slides to the ESCC Customer Service Portal (login required) before the start of the meeting each day so that all meeting participants can access them. 
  • These files also serve as a backup in case presenters have any problems sharing their screens.
• If speakers would like to use any polls or other survey-type tools, ESnet can set those up in advance. (To keep things simple for participants, please do not set up separate Slido events or use other polling tools.)
• ESnet can also set up breakout rooms for small group discussions. 

Technical Questions?

For logistical questions, please contact Cian Dawson, ESnet User & Outreach Lead (cbdawson@es.net)